Unit: Purchasing Unit
Job Title: Purchasing Officer
Supervisor and Higher-Level Supervisors: Deputy Manager of Administrative and Financial Affairs or Administrative and Financial Affairs Unit Supervisor / Manager of Administrative and Financial Affairs / Chief Physician
Delegation of Duties: Another Purchasing Officer
Purpose (Definition) of the Job: To carry out the purchasing procedures for all the needs of our hospital within the framework of the provisions of the Public Procurement Law, working with a team spirit based on solidarity and ethical principles.
Authorities
In carrying out the defined duties, authorities, and professional responsibilities, they are obliged to execute the tasks assigned by their higher-level supervisors in accordance with existing laws, regulations, and current legislation. While performing their duties, they must comply with the ethical behavioral principles specified in the regulation regarding the ethical behavioral principles of public officials and application procedures and principles.
Basic Duties and Responsibilities
Complying with the Civil Servants Law No. 657.
Fulfilling the requirements of the Inpatient Treatment Institutions Operation Regulation.
Preparing Technical Specifications when the lists of materials to be purchased are received from the units via request letters. Applying the direct procurement method if the amount of the goods to be purchased is within the limit determined for Article 22 of the Public Procurement Law No. 4734 and there is urgency; if it is above the limit, applying the tender procedures according to Articles 19, 20, and 21.
Drafting the Purchasing Commission Approvals. Drafting the Inspection and Technical Commission approval. Submitting them for the approval of the authorizing officer with the signatures of the hospital manager and the relevant purchasing commission chairperson, and ensuring they are approved.
Preparing Invitations to Tender (Request for Proposals). Having them signed by the Chief Physician with the initials of the Hospital Manager. Forwarding them to the purchasing unit.
Distributing the prepared requests for proposals to the relevant companies.
Collecting the priced proposals from the companies in sealed envelopes.
Delivering the proposals to the Purchasing Commission. Organizing the Price Evaluation Report for the proposals opened by the commission.
Preparing the Purchasing Commission Decision and submitting it to the approval of the Authorizing Officer after having it signed by the commission members.
Ensuring the delivery of goods by the company whose proposal is deemed appropriate; after inspection, arranging the accrual by attaching the inventory record and the invoice. Having the payment made after the signatures of the Accrual Officer and the Authorizing Officer.
Preparing the documents stipulated by the law in other tender-based articles of the Public Procurement Law No. 4734 and carrying out the tender procedures in accordance with the regulations.
Receiving documents certified and sealed by the institution supervisor. Returning uncertified ones to the relevant institution.
Informing the quality unit when a change or new need regarding documentation arises. Assisting in the preparation of drafts.
Intervening to prevent the nonconformity from progressing to an advanced stage when situations related to product or service nonconformity arise at any stage of the service, and notifying higher authorities, primarily the Quality Unit.
When absent, having another purchasing officer cover the duties.
Being aware of the quality policy and quality objectives of the institution and performing their service in this direction.
Fulfilling other similar duties and authorities assigned by the Chief Physician and the Hospital Manager.
Implementing and ensuring the implementation of the policies, procedures, processes, and plans determined by the institution within their unit.
Taking a role in carrying out activities within the scope of Health Quality Standards, efficiency, and patient and employee safety practices.
Reporting any near-miss or actual adverse events related to the safety of patients and employees via the Adverse Event Reporting System over the HBIS (Hospital Information Management System).
Fulfilling the tasks assigned by the administration.
Ethical Principles
Carries an awareness of public service and serving the public in the fulfillment of their duty.
Complies with service standards.
Shows commitment to the purpose and mission.
Acts honestly and impartially.
Complies with the principles of respectability, trust, and courtesy.
Follows the necessary procedures regarding notification to authorized bodies.
Avoids conflicts of interest.
Does not use their duties and authorities for personal gain.
Complies with the ban on accepting gifts and gaining benefits.
Avoids wastefulness in the use of public goods and resources.
Avoids binding statements and false declarations.
Complies with the accountability responsibility of managers.
Submits a declaration of wealth.
Procedure to Follow in Case of Conflict in the Distribution of Duties
In the event of a conflict in the distribution of duties, a meeting is held with the Unit Supervisor / Deputy Manager of Administrative and Financial Affairs. If the issue cannot be resolved, it is discussed with the Manager of Administrative and Financial Affairs.
Legal Basis
Regulation on the Improvement and Evaluation of Quality in Health, Directive on the On-Site Evaluation of the Efficiency of Health Facilities Affiliated with the Ministry of Health, Civil Servants Law No. 657, Public Procurement Law No. 4734, Regulation on the Ethical Behavioral Principles of Public Officials and Application Procedures and Principles.
12 Haziran 2026